[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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About settings files Providing a shared home.fc settings file for multiuser computers If you want different behaviors for the same protocol About settings files FirstClass stores the information needed to connect to a server in a settings file. Settings files can also store resources used by FirstClass, such as forms, pictures, and sounds. In Windows, settings files always end in .fc. FirstClass includes a home.fc settings file. If you downloaded FirstClass from your server and followed the instructions there, this settings file already knows your server's name.         Note If you just use home.fc to connect to your server, and this connection works well the first time you click Login, you will not need to configure your connection. You only need to read the information about configuring if you must change connection information for home.fc or you want to configure a connection to another server. Your administrator may have provided you with a settings file that contains the necessary information for logging into your server. If this is the case, put this file in the FirstClass Settings folder. Top Providing a shared home.fc settings file for multiuser computers By default, all settings files created by a user are placed in the FirstClass Settings folder that is located in that user's personal user space. This includes the home.fc settings file that is automatically created when the user first runs the client. If FirstClass is running on a computer with multiple users, the computer administrator (the person who logs into the computer as Administrator, not your FirstClass administrator) can create a home.fc settings file for use by all users of that computer. To do this, the computer administrator must be the first to run the FirstClass client. This will place home.fc in the administrator's personal user space. The administrator saves connection information, but not a user ID or password. After home.fc has been created, the administrator can drag it into the FirstClass Settings folder that is located in the shared applications area. This settings file will now be used by subsequent users on the computer. If a user updates home.fc, a copy containing the updates will be placed in that user's personal user area. The shared settings file won't be changed. Top If you want different behaviors for the same protocol When you configure a connection, you are updating the .fcp file that is used for all connections using this protocol (for example, all modem connections). If you want to make a change that only applies to one settings file, and not to others that use the same .fcp file, you can create a new .fcp file. To do this, create a duplicate of the applicable .fcp file in the FirstClass FCP folder, then name the duplicate, using the extension .fcp. Example You have a modem connection for which you want the speaker on for some systems, but off for others. You copy MODEM.FCP and rename the duplicate QUIET.FCP to accommodate turning the speaker off. Then you can create a new settings file that uses QUIET.FCP, or just change the selection as necessary when you log in. Top